List of hotels

ACCOMODATION

GUARANT International has been appointed as the official hotel accomodation agent for the Computing in High Energy and Nuclear Physics Conference (CHEP 2009) and will handle all related arrangements.

A number of hotels of various categories at reduced rates will be available for participants of CHEP 2009.

List of Hotels

All hotels are located within reasonable distance from Prague Congress Centre (PCC).

Hotel Cat. Price in CZK
SGL / DBL
PCC Zone*
walking distance
PCC Zone*
public transport
Corinthia Towers ***** 3425 / 3975 1
Radisson SAS Alcron Hotel ***** 4743 / 5023 3
Holiday Inn PCC **** 3380 / 3952 1
Coronet **** 2404 / 2404 1
Vyšehrad **** 2470 / 2990 1
Rezidence Vyšehrad*** **** 3146 / 3146
(121 / 121 EUR)
1
Sieber **** 2750 / 2750 3
Ibis Wenceslas Square*** *** 2184 / 2184
(84 / 84 EUR)
1
Ilf *** 1100 / 1530 2
Oya *** 1950 / 2500 2
Luník *** 1500 / 2050 2
Otar *** 1950 / 2500 2
Attic *** 1620 / 2100 2
Hostel AZ** Hostel 750 / 800 1

** Please note that the room price for Hostel AZ does not include breakfast.

*Travelling time to the Conference Venue:
Zone 1 – less than 5 min
Zone 2 - from 5 to 10 min
Zone 3 – more than 10 min 

*** Please note that the room price in CZK for Rezidence VyŇ°ehrad and Ibis Wenceslas Square Hotel is just informative. The prices will be recalculated according to the valid exchange rate.

How to make a Hotel Reservation

To make a hotel reservation, it is necessary to fill in the on-line Accommodation Form.

Please note that the on-line Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and the password will be sent to you. Your password is the same for all on-line forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and to the fact that distribution of rooms in many hotels is limited, accommodation cannot be guaranteed after December 15, 2008 although GUARANT International will make every effort to meet participants’ requirements.

Any reservation made after December 15, 2008 is subject to availability.

All rates quoted are per room per night including breakfast (except Hostel AZ) and 9 % VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate. Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

A one-night deposit is required to guarantee the reservation. After the first night deposit is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until December 15, 2008.

Cancellations, changes and refunds

Please inform the GUARANT International about any amendments or cancellations in writing by fax: + 420-284 001 448 or e-mail: . Telephone amendments will not be accepted. Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the Conference.

Cancellation conditions

The following cancellation conditions apply to the cancellation of a hotel reservation:

Cancellations received
before and on December 15, 2008 full refund of the registration fee
(less 30 EUR handling fee)
after December 15, 2008 one night cancellation fee
nNo show one night cancellation fee

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; the room will then be released.

Change of the date of arrival is possible until 12 a.m. prior to the scheduled arrival date. In case the request of a change is received after 12 a.m., 1 night cancellation fee will be charged.

Terms of payment

Hotel accommodation must be paid in CZK by:

Bank Transfer

Bank name Ceskoslovenska obchodni banka
Bank address Na Prikope 18, 110 00 Prague 1, Czech Republic
SWIFT CEKOCZPP
Account number 79353/0300
Account name GUARANT International / CHEP 2009
IBAN CZ53 0300 0000 0000 0007 9353
Details of payment CHEP 2009 / your name

Participants name should be clearly legible otherwise the payment cannot be identified. All payments made by bank transfer have to be net of all bank charges. To simplify the identification of your payment please enclose a copy of your bank transfer with the registration form and send it to the Conference Secretariat by fax: +420 284 001 448.

Credit Cards

Only Mastercard/Eurocard, VISA, Diners Club and American Express credit cards are accepted.

For the payment by credit card please use the Online Payment System (available after login). Please note that payment through the online system is available once the Letter of Confirmation is received.

You can also complete Credit Card Payment Authorization Form and send it signed by a card holder to Conference Secretariat by fax: + 420-284 001 448.

According to the Czech law, credit cards will be charged in local currency – Czech crowns (CZK) by using the exchange rate of the Czech National Bank on the date of payment. The approximate exchange rate is 1 EUR=24, 30 CZK (August 2008).

Lukas Fiala, FZU AS CR