The proceedings of the International Conference on Computing in High Energy and Nuclear Physics (CHEP 2009) will be published in the open access Journal of Physics: Conference Series (JPCS), published by IOP Publishing. All papers will be free to read and download immediately upon publication. Papers published in JPCS will be hosted in IOP Publishing's electronic journals system and will be fully citable – in addition, citations to your paper will also be tracked online.

Preparing your paper

JPCS has a PDF-only workflow and uses author-supplied PDFs for all online and print publication. Consequently, you only need to submit a PDF file of your paper, prepared to the JPCS specification. Links to templates and guidelines are on the home page of the CHEP 2009 submission web site.

How to submit online

You should submit your paper online using the CHEP 2009 Editorial Manager™ conference submission and peer review system. The URL for submissions is (will be announced) Please note that this site will open for submissions on Wednesday 25 March and will close on Friday 15 May 2009.

All authors of accepted and presented contributions are invited to submit a paper to the post Conference proceedings that will be published on-line by IOP. Maximum paper length is 20 pages for the plenary talks and 10 pages for the parallel and posters contributions. Only contributions that have been presented during the conference can be published in the proceedings. During the paper submission, the authors of parallel and poster contributions will be asked to suggest two names of referees (naturally the selection of the reviewers is with the program committee, but this will help us to increase the number of available referees).

Registering with Editorial Manager™

Before you can submit your paper, you will need to register, a process that takes just a few minutes. Once registered you will receive an e-mail with your username and password. You can then login as an Author.

Once you have submitted your PDF, Editorial Manager will process a COPY of it to prepare a form suitable for peer review so you will also receive an e-mail asking you to approve the processed COPY of your PDF. You must check this COPY before your paper can be forwarded to the proceedings editors for peer review.

Please do not submit multiple versions of your paper

Authors are kindly asked not to submit multiple versions of the same paper. Duplicate papers and multiple versions cause considerable extra administrative work for the proceedings editors who may have many hundreds of papers to review. Your cooperation is much appreciated, thank you.

If you need to upload a corrected/amended version of your paper

If you need to make a change to your paper that has not been requested by the proceedings editors, you will need to login and send an e-mail to the editors asking them to approve the proposed changes to your paper. The editors will consider your request and may ask you to revise your original paper. Please take a couple of minutes read these brief notes. which explain how to e-mail the editors to make a request to amend your paper.


What you can submit online

You can upload the following items as part of your submission:

  • The PDF file of your paper:
    • Use either European A4 or US Letter sized paper with margins set-up according to the journal guidelines.
    • Please do not add any page numbers, headers or footers to your article as these will be added during the publication process.
  • Any multimedia files you wish to publish online
    • JPCS encourages authors to submit multimedia files to enhance the online versions of published research articles. Multimedia guidelines are included with the Word and LaTeX2e templates.
  • A signed Assignment of Copyright Form
    • The JPCS Assignment of Copyright Form is included in the Word and LaTeX2e templates. You will be able to submit this online (as a PDF) by scanning the printed and signed form. Or you can mail a hard copy to the CHEP 2009 conference organizers.

Journal guidelines and templates

Instructions on preparing your paper, including PDF guidelines, Microsoft Word and LaTeX2e templates are available on the journal web site.

Technical enquiries

Technical enquiries concerning preparing papers for Journal of Physics: Conference Series should be directed to:

Jacky Mucklow
Production Editor, Journal of Physics: Conference Series

Lukas Fiala, FZU AS CR